Estimated Budget- The first number that needs to be added to the line item before any other is the the estimated budget. If you do not have an estimated budget, just a final cost, add the same number in both places.
Final Cost- Final cost of the item. This number is added after the estimated cost.
Paid- The sum total of any payments that have been entered for that line item.
Pending- The total of Final Cost minus whatever has been marked as paid (Final Cost - Paid = Pending). If no “Final Cost” is entered or if the Paid number is higher than the Final Cost, this number will appear negative. Any pending cost will automatically adjust within the overall estimated budget.